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Access
b
Will all of the historical information currently accessible via YESS be transferred over to the new system?
Once we fully migrate to the Cloud, YESS will remain open for historical data.
Access is granted to modules after users have either completed User Acceptance Testing or training. Training information can be found here https://cloudproject.tcnj.edu/resources/finance-training-sessions/
To access Oracle Cloud use the “Cloud” link located on the TCNJ Today navigation bar and sign in using your TCNJ single sign on credentials, the same log-in information you use to access email. For optimal user experience be sure to use either Firefox or Chrome as your web browser.
Cloud Project
b
Will all of the historical information currently accessible via YESS be transferred over to the new system?
Once we fully migrate to the Cloud, YESS will remain open for historical data.
The Human Resources systems now available on the Cloud include:
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Core HR / Employee Self Service (replacing YESS)
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Taleo 2020 Recruiting and Onboarding (for all hiring, including students)
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Performance (evaluations for non-unit and grant employees)
The Financial systems available on the Cloud on January 3, 2020 include:
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General Ledger and Budgetary Control
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Procurement / Purchasing
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Accounts Payable
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Accounts Receivable
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Cash Management Transmittal System
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Fixed Assets
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Project Portfolio Management – Grants and Capital Projects
Finance
Forward completed Payment Form, accompanied by receipts or invoices, for the Foundation to the Office of College Advancement, Green 214.
A chart of accounts is a structure used to record the financial impact of transactions. At TCNJ, we use this information to communicate how our transactions support our educational and research mission.
b
Should vendor send invoices directly to Business and Finance? If more than one invoice is received from the same vendor can I create one PO for the full amount?
Requisitions should be entered before the invoice is received. If these are past invoices that haven’t been paid yet, then enter a Fixed Price Requisition for the full amount. The invoices should include the PO number generated from the Cloud (not the one starting with REQ) & be emailed to apinvoice@tcnj.edu either by the department or directly from the vendor.
Directions for entering a Fixed Price Requisition
No. In the Cloud, you will now use the Vendor Punchout Requisition. Click here to learn more.
b
After I approve a requisition, how can I review reports to monitor purchases? (the “new BB reports”)
Click here to learn more.
Training
There will be many training opportunities such as Town Hall style information sessions, System Demos, User Acceptance Testing (UAT), How to Videos, Job Aides / User Guides, “Drop-in Sessions” with the Project Team, and Department Specific Training (by request).
Finance Training: Info Sheets & Job Aids